Constitution
As
Amended March 10, 2011
The control and management
of the league rests with the Executive Committee, which is composed of a Past
President, President, Vice-President, Secretary/Treasurer, Stats and Media
Director, Social and Fundraising Director and one representative from each
team. The Vice-President, Secretary/Treasurer, Stats and Media Director and
Social and Fundraising Director are elected positions. The Vice-President is
elected for a term of two years; the Secretary/Treasurer, Stats and Media
Director and Social and Fundraising Director are each elected for one-year
terms, by vote of team representatives commencing with the first annual year end meeting of the league. The President and
Past President both serve for a two-year term.. The
previous President will fill the Past President position and the previous
Vice-President will fill the President position. The President, Vice President,
Secretary/Treasurer , Stats and Media Director and
Social and Fundraising Director will be exempt from paying the Annual
Membership Fee.
1. EXECUTIVE Committee QUORUM
A meeting of the Executive
Committee requires that 10 of 18 members be present
and include at least 2 officers and must include at least 8 of 12 team reps to
constitute a quorum.
2. VOTING
At each meeting of the
Executive Committee, each team is entitled to one vote on any matter brought
before the meeting. In the event of a
tie, the motion will be considered defeated.
3. TEAM MEMBERS
New members must be male
residents of Durham Region. Each member must be at 27
years of age or older at some point in the current calendar year. A team will
consist of fifteen members and each member must participate as equally as
possible in each game.
4. MEMBERSHIP FEE
The Executive Committee
will set the membership fee prior to each season. This fee will be payable in
full by the date stipulated by the Committee. The Committee may, at its
discretion, impose a late payment charge. Players not registered and paid by
the date stipulated will not be eligible to play in the league until they have
paid their fees including the late payment charge. Teams fielding a player or
players that have not registered and/or have not paid the required fee prior to
playing will default the game(s) automatically. Teams having a player or players on their roster who have not paid
(nor played) at the beginning of the season will need to pay the pro-rated
difference if those player(s) decide not to return and a player from the
waiting list is assigned to their team (assuming there is a player on the
waiting list). League fees are non-refundable after a player has been assigned to a
team.
5. ALLOCATION OF FUNDS
Funds obtained from
membership fees shall be used in their entirety to meet the general operating
expenses of the league. Any deficiency in funds shall be overcome by a levy
against each member.
In the event that a player
or umpire dies either the team representative or a member of the executive will
inquire from the family as to what charity the league can make a $25 donation
on their behalf.
6. RULES AND CONSTITUTION Committee
The Rules and Constitution
Committee is responsible for reviewing the previous year’s rules and
constitution, and making recommendations to the league representatives of
amendments for adoption where necessary. This committee should be comprised of
three team representatives and at least one member of the elected officers.
7. SCHEDULE/TOURNAMENT Committee
The responsibilities of
this committee include the drawing up of the schedule of games for the regular
season and playoffs. The league will consist of two divisions for scheduling
purposes. The previous year’s final league standing will be used to determine
divisional teams for the season. The 12 teams are ranked
together and the top 6 teams become the first division and the bottom 6 teams
become the second division. For the purpose of division groupings there is no
1-2 seeding for the top division teams. For the regular season, the
schedule, by division will be developed on a team number basis with the
specific teams assigned to the number by means of a draw after the schedule has
been accepted. For the playoff schedule, the final placing in the regular
season will be used to determine home team, with the higher placing team being
the home team in each game. A winner will be declared in each division.
The top team in each
division will be seeded 1 & 2 for the playoffs based on their season
records regardless of the overall record of any teams not in the top 2
positions.
This committee is also
responsible for organizing and running all league tournaments and playoffs.
They shall coordinate the setting of tournament rules with the Rules and
Constitution Committee.
8. DRAFT Committee
The Draft Committee will be
comprised of three people including at least one of the executive officers. The
draft list will be comprised of returning players changing teams, new recruits
that have not played in the league before and those players that were recruited
after all teams are advised that the draft list is zero. The committee will be
responsible for obtaining up to date team rosters from the representatives,
manage the draft list, collect registration fees and allocate new members as
follows:
1. Draft picks will be made
according to the previous year’s standings beginning from the last place team
and progressing to the first place team. Picks are made one at a time and the
progression is repeated as necessary.
2. On the first round reps
from the last and second last place teams in the previous year’s standings
optionally and respectively may select a specific player from the draft list.
9. EQUIPMENT Committee
This committee is
responsible for the purchase of all equipment required by the league and the
dispersal of such equipment to the league teams.
10. STATISTICS AND MEDIA Committee
This committee is
responsible for the maintenance of the official record of the results of all
league games, including wins, losses, and ties, as well as runs scored for and
against. Also the committee is responsible for reporting league standings and
results to the media.
League standings will be
determined on winning percentage based on a 36 game
schedule.
In the event teams are tied
in winning percentage at the end of the
regular season, the following order shall be used to determine final
standings.”
a) Team with the most wins
shall be placed higher.
b) Team with the best
record during games between the teams concerned.
c) Team
with the fewest runs allowed.
11. SOCIAL Committee
This committee is
responsible for all league social functions, including the annual banquet. Also
the committee is responsible for getting prizes and awards for the functions
and banquet.
12. AUDIT Committee
This committee is
responsible to review the records of receipts and expenses from the previous
year of operation. League registration forms will be kept for five years. The committee will report its
findings at the second meeting of the year.
13. DISCIPLINE Committee
This committee shall be
composed of the Past President, President, Vice-President, and
Secretary/Treasurer. It shall be responsible for all questions of discipline
arising from the conduct of play during league-endorsed games or from conduct
of members arising from team activities. The committee is responsible for
assigning appropriate discipline.
14. TEAM NAMES
Each team shall have a team
name and a set of sweaters consisting of colours and
a name, which must be approved by the Executive in advance.
15. TEAM MEMBERS
a) If a player resigns
prior to or during a season, he is allowed a one-year period during which he is
entitled to rejoin his original team provided that the team has an incomplete
roster. If no vacancy exists, such a player shall have his name placed at the
top of the draft list of players maintained by the league.
b) If a team picks up a
player to replace an injured player the replacement player is returned to the
top of the draft list if the injured player returns before the end of the
season. If the replacement player finishes the season the team may keep the
player at their discretion if there is a vacancy the following season.
c) A player rejoining the
league after an absence of more than one year may rejoin the team for which he
last played providing the team has a vacancy and at the team’s discretion.
Otherwise the player is placed at the bottom of the Draft List.
d) The situation in 15a)
supersedes 15b) and 15c). The situation in 15b) supersedes 15c)
e). If the team the player
played for no longer exists the player must be placed on the draft list. Any remaining players from a team that is
dissolved due to contraction of the league will be place at the top of the
draft list in the year of contraction.
16. TEAM MEMBERS (DRAFT EXEMPTIONS)
a) SPONSOR or PICK-A-FRIEND
A team needing a sponsor may upon
representation and approval of the League Executive, request exemption from the normal draft procedure in
order to obtain a sponsor or pick-a-friend who wishes to play for the team to be sponsored. The individual must be a resident
of A
maximum of one individual per team will be allowed this status at any one time.
This exemption may be exercised only once every three years. The intent of this rule is to introduce NEW players to the
league and therefore, anyone that has previously played in the league cannot be
picked up as a friend or sponsor.
b) FAMILY
The son(s) of a
player will be exempted from the normal draft procedure if he/they wish to play
for the same team as their father. The individual must be a resident of Durham,
27 years of age or older at some point in the current calendar year, and meet
all other applicable criteria. If there is no vacancy on the team, the
individual will not displace any existing team member.
17. TEAM MEMBERS (CHANGE OF TEAM)
If an existing player
wishes to change teams at the end of the year, his name will be put onto the
Draft List as it is received. The player will be drafted, except that his
previous team may not draft him and if he chooses not to play for the new team
he will not be re-placed on the list that year. If in the future he wishes to
play again in subsequent years, he will be accepted back on the Draft list and
treated in the same manner as a new player.
18. TEAM MEMBERS (LOSS BY A TEAM DURING SCHEDULE)
If a team loses a player
for the balance of the schedule for any reason, the team must replace the
player from the Draft list. The
departing player will be reimbursed by the draft committee on a prorated basis
beginning with the replacement player’s first game not with the departing
player’s last game.
19. CONSTITUTIONAL AMENDMENTS
This constitution may be
amended at any time provided that any amendment is duly voted upon and receives
the affirmative vote of at least 7 of the 12 league representatives. These representatives
consist of one representative from each team.
20. PICK-A-FRIEND RULE
In years when the players
on the draft list are not sufficient to fill out the rosters of the teams in
the league the executive may hold a vote to invoke the ‘Pick-up-a-friend’
rule. The intent of this rule is to introduce
NEW players to the league and therefore, anyone that has previously played in
the league can not be picked up as a friend.